The reality is that they do schedule these meetings pretty often

Here's the Special Board Meetings held in the last 16 months, most with fairly short notice (less than a week)

1. February 7 2022
2. March 1 2022
3. March 14 2022
4. March 23 2022
5. March 28 2022
6. March 30 2022
7. March 31 2022
8. April 12 2022
9. April 27 2022
10. June 13 2022
11. July 5 2022
12. July 20 2022
13. August 12 2022
14. September 17 2022
15. October 12 2022
16. November 18 2022
17. November 21 2022
18. November 23 2022
19. November 30 2022
20. December 2 2022
21. December 7 2022
22. December 19 2022
23. December 21 2022
24. Deceember 22 2022
25. February 16 2023
26. February 17 2023
27. March 8 2023
28. March 23 2023
29. March 29 2023
30. April 17 2023
31. May 30 2023
32. May 31 2023
33. June 6 2023

Having a special board meeting on relatively short notice isn't a huge deal (you can see they average about 2 of those per month). 

Of course those weren't all executive committee only, and they often had topics unrelated to athletics.  So this absolutely could be THE meeting... but I don't think that them saying it isn't a big deal is evidnce that it IS a big deal.

The smoke from elsewhere absolutely does mean this one has a higher chance of being meaningful - as does the topic for discussion.  I just don't read any extra smoke into them saying it's not a big deal though.